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Tuesday, November 24, 2020 | History

2 edition of Retention and destruction of public records in Oregon found in the catalog.

Retention and destruction of public records in Oregon

Oregon. Executive Committee on the Study of the Retention and Destruction of Public Records in Oregon.

Retention and destruction of public records in Oregon

[report of Executive Committee on the Study of the Retention and Destruction of Public Records in Oregon].

by Oregon. Executive Committee on the Study of the Retention and Destruction of Public Records in Oregon.

  • 92 Want to read
  • 16 Currently reading

Published by Oregon State Library in Salem, Or .
Written in English

    Subjects:
  • Public records -- Oregon.

  • The Physical Object
    Pagination7 leaves ;
    ID Numbers
    Open LibraryOL15129916M

    Records Retention. The Texas State Library and Archives Commission (TSLAC) is the state agency that enforces all matters regarding records. The retention schedules below are most commonly used by school districts: SD: Records of Public School Districts. All types of school records are included in this category such as academic, special programs, student health, . Finance Records Retention provides a practical approach to manage and maintain your files, documents and data in a way that saves time and minimizes potential legal hassles. Failure to retain critical financial documents and information according to legal standards can land your organization in serious trouble. Destruction, disposition of official public records or office files and memoranda — Record retention schedules. Destruction, disposition, donation of local government records — Preservation for historical interest — Local records committee, duties — Record retention schedules — Sealed records. Store and properly dispose of records in accordance with your agency’s records retention schedule. Contact Jan Davis to enroll in the next Records Management Workshop for Records Coordinators. The 2-hour program, held several times per year, presents an overview of records management and outlines your responsibilities as your agency’s.


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Full Committee Hearings on H.R. 5314, To Strengthen National Security and the Common Defense by Providing for the Maintenance of an Adequate Domestic Rubber-Producing Industry, and for Other Purposes

Full Committee Hearings on H.R. 5314, To Strengthen National Security and the Common Defense by Providing for the Maintenance of an Adequate Domestic Rubber-Producing Industry, and for Other Purposes

Retention and destruction of public records in Oregon by Oregon. Executive Committee on the Study of the Retention and Destruction of Public Records in Oregon. Download PDF EPUB FB2

Special Records Retention Schedules. State agencies Relative Content. State agency records retention schedules set both minimum and maximum periods. This requires that records be appropriately disposed of (for example, destroyed, transferred to the State Archives) when the retention period has been.

Contact the records officer for the agency for questions related to a particular records retention schedule. Records officers are usually listed in the contact information for a n agency in the Oregon Blue Book.

In local government, the county clerk and city recorder are typically the designated records officers. The Oregon legislature declares in ORS that Oregon public bodies “have a responsibility to ensure orderly retention and destruction of all public records, whether current or noncurrent, and to ensure the preservation of public records of value for.

Records meeting their legal retention will be appropriately destroyed by the bureau, approved vendor, or sent to the Archives and Records Center for destruction.

Records past their retention that are also required for audit Retention and destruction of public records in Oregon book litigation will be identified and evaluated for their earliest destruction, once the need has been met.

The retention and disposition action for this Public Records Destruction Log is “Retain for the life of the agency” pursuant to SGGRRS series GS This sample form was prepared by Washington State Archives as a courtesy to state government agencies in January, Oregon law states that Oregon public bodies “have a responsibility to ensure orderly retention and destruction of all public records, whether current or noncurrent, and to ensure the preservation of public records of value for administrative, legal and research purposes.”.

Destruction, disposition of official public records or office files and memoranda — Record retention schedules.

(1) Any destruction of official public records shall be pursuant to a schedule approved under RCW This General Schedule prescribes minimum retention periods for public records created and maintained by the cities of Oregon.

Retention periods apply to the record copy of all public records, regardless of medium or physical format, created or stored by the above specified agencies. Please note the exceptions to this General Schedule listed in. Oregon sets a high value on the management and access of public records.

If you destroy, alter, or withhold public records you may be found guilty of “Tampering with a Public Record”(ORS ), punishable by a year in prison and $ fine.

Before records are destroyed, agencies must submit a Certificate of Records Destruction to the State Archives/Public Records Administration (RIGL §RIGL § (j), and RIGL § ). Certificates of Records Destruction authorize the disposal of records and act as the legal replacement for the actual records subsequently destroyed.

Nonprofit Assn. of Oregon SW Macadam Ave. Suite Portland, Oregon Tel: Fax: Directions | Send Mail. orderly retention and destruction of all public records, whether current or noncurrent, and to ensure Records • any book, document, paper, file, photograph, sound recording, computerized recording in machine or electronic storage, records or other materials, regardless of physical form or • The Records Management Program has a.

PROFESSIONAL LIABILITY FUND [Rev. 08/] File Retention and Destruction – Page 2. closing is also a good time to advise clients of your firm’s policy on retrieving and providing file material once a matter is closed.

The final step in the file retention process involves reviewing the firm’s electronic records for client-related Size: 38KB. State Agency General Records Retention Schedules This General Schedule is applicable to the records of all state agencies.

They apply to the official copy of all public records, regardless of medium or physical format, created or stored by the above specified agencies. Legal Authority Wyoming Statutes states: “All public records are the property of the state.

They shall be delivered by outgoing officials and employees to their successors and shall be preserved, stored, transferred, destroyed or disposed of, and otherwise managed, only in accordance with W.S.

through ”. FISCAL SPONSOR PROJECT RECORDS. Record Type Retention Period Sponsorship agreements Permanent Administration Department {Insert Name of Organization} Operating Policy – Record Retention and Destruction. Created: {Insert Month, Year} Created by: {Insert Name of Administrator} Page 2 of 10 Revised: Administration Department.

the Oregon Public Records law, applicable administrative rule, including OARretention schedules approved by the Oregon State Archivist and this policy. Public records requests, audits, investigations and legal action automatically suspend destruction of related records until the action has been fulfilled or completed.

Size: KB. General Records Schedules set retention requirements for records documenting administrative and program functions common to several or all government agencies. Examples include personnel, accounting and general administration.

Not all individual records are covered by these General Records Schedules. Please contact your Records Management. As used in this chapter, the term "public records" shall include any paper, correspondence, completed form, bound record book, photograph, film, sound recording, map drawing, machine-readable material, compact disc meeting current industry ISO specifications, or other document, regardless of physical form or characteristics, and including such copies thereof, that have.

The destruction of public records is subject to the terms of KRS (the State Archives and Records Act), in conjunction with KAR (Disposal or destruction of public records; procedure). Under the statute, there are a number of ways to legally dispose of public records:File Size: KB. Get the information you need to correctly handle personnel records, make them work for you and confidently implement a recordkeeping retention and disposal policy.

Specific topics will include: The Hiring Process. Job Descriptions. Reference Checks. Criminal Background Checks. Non-Competition Agreements. New Hire Reporting Requirements. ORS allows the State Archivist to authorize the retention or disposition of public records based upon the value of the public records for legal, administrative or research purposes and directs the State Archivist to establish rules for the retention or disposition of public records.

Public records management Purpose: Ensure full support for maintenance of and access to public records. PR1 Will the proposed cloud system be the system of record for information that is subject to state retention and destruction policies.

If so, describe the information in question. The Oregon legislature declares in ORS that Oregon public bodies “have a responsibility to ensure orderly retention and destruction of all public records, whether current or noncurrent, and to ensure the preservation of public records of value for administrative, legal and research purposes.” This university standard.

Records Retention Schedules for All Local Government Agencies. All records retention schedules approved by the Local Records Committee are provided below.

Local Government Common Records Retention Schedule (CORE) Local Government Records Retention Schedules - by Type of Agency. Local Government Records Retention Schedules - Alphabetical List. Electronic Records Public records laws and records management practices apply to all public records, regardless of format.

Oregon law includes electronic information and record formats in its definition of public records - ORS (5). Therefore, records retention guidelines and access to information contained in electronic. RECORDS RETENTION GUIDELINES *7 Years Following Disposition,Termination, or Pay Off Please note that this table should only be used as a guide.

You should consult with your attorney and insurance carrier when establishing a record retention policy. (2) The purpose of ORS to and to is to provide direction for the retention or destruction of public records in Oregon in order to ensure the retention of records essential to meet the needs of the Legislative Assembly, the state, its political subdivisions and its citizens, insofar as the records affect the.

Rule (A), for discussion of public records and records retention of electronic records and social media content. Knowingly destroying public records can constitute a criminal offense.

ORS 4) Some Public Records Exemptions State law provides that certain public records may be withheld from disclosure if they fall. OREGON’S PUBLIC RECORDS LAW Oregon’s public records law – ORS to – attempts to balance the need for efficient government with the public’s need to know how government operates.

InOregon joined many other states across the country in enacting the Public Records and Public Meetings Size: KB. Retention and disposition of records that are common to many offices are included in the General Schedule.

Records unique to particular offices are addressed in individual office schedules. August County Clerk Records Retention Schedule See also the General Records Retention Schedule and Election Authority Size: KB.

If you have been denied a request to inspect a public record, you may submit a petition to the Attorney General. The Attorney General reviews the public record and issues an order responding to the petition.

These orders are the Attorney General’s interpretation of the Oregon Public Records Law, ORS to OREGON RECORDBOOK REQUIRED You may print this document for your records.

OREGON STATUTES Chapter — Notaries Public Definitions for ORS to and establish the retention or disposition of the notarial journal and other notarial records, and prescribe. Statutory Authority for Establishing Records Retention Requirements Inthe Missouri General Assembly established a State Records Commission to approve retentions for records produced by state agencies.

InMissouri's Business and Public Records Law (Chapter ) was expanded to include local Size: KB. OSU’s IRB has adopted a consistent and conservative approach to the retention of human subjects research review records.

A list of relevant references appears at the end of this section. All research-related records, regardless of funding source and review level, will be retained for a minimum of three years post-study termination. All records described in this policy shall be. A record retention program is important for many reasons.

They can protect you in litigation and help ensure compliance with federal and state laws and regulations. Evidence of a clear and consistently enforced records retention program, enacted for valid purposes, will go a long way to convince the court that the destruction of a document was Location: S Wadsworth Blvd #, Lakewood,CO.

retention schedule. Sec. Public records having an official value but which are used infrequently by the officer with whom they are filed or maintained shall, on order of the commission, be removed and transferred to the Indiana state archives.

Sec. Public records having no apparent official value, but having a historical value shall beFile Size: KB. A records retention program includes the systematic storage, tracking, and destruction of business documents and records. A retention program identifies the records that need to be kept and outlines guidelines for how long different record types should be stored and how they should be : Lauren Hilinski.

The Oregon Judicial Department is pleased to provide free online access to limited case information in the circuit courts and Tax Court of this state. The displayed information is not the official ORS register record, and, therefore, should not be relied upon as an official record of the court.

Specifically, individuals should not use. From time to time, the Organization may establish retention or destruction policies or schedules for specific categories of records in order to ensure legal compliance, and also to accomplish other objectives, such as preserving intellectual property and cost Size: KB.

PUBLIC RECORDS ‑ DEPARTMENT OF HEALTH ‑ AUTHORITY OF STATE RECORDS COMMITTEE TO SET RETENTION PERIOD FOR CERTAIN RECORDS PRODUCED BY DEPARTMENT OF HEALTH.

1. Diet information forms submitted to the Department of Health pursuant to a federal/state program, and computer analyses generated with the information .A records retention schedule is a document that identifies and describes a state agency’s records and the lengths of time that each type of record must be retained.

Texas state agencies and public universities are required to submit their retention schedules to TSLAC on a timetable established by administrative rule. Effective Decem Access of Public Records, Fees for Record Search and Copies of Public Records - OAR ChapterDiv.

Conflict of Interest - OAR ChapterDiv. Licensing - OAR ChapterDiv. Premium Assessment - OAR ChapterDiv. Confidentiality and Inadmissibility of Mediation Communications - OAR ChapterDiv.